Professional Services Software for Project-Led Firms
The operating system for high-performance professional services — projects, time, tickets and billing in one place.
Capture time accurately, manage tasks in real time, and run billing off the same records — or see the full professional services automation software platform if you are comparing PSA vendors.
Is your expertise getting lost in administration?
Stop revenue leakage before it starts. Identify the silent killers of profitability in your firm.
The Unbilled Hour
Time worked but not logged is revenue lost forever. Eliminate the "Friday memory game" with real-time tracking.
The Billing Lag
Manual invoicing leads to errors and delays. Automate the process to save time and reduce billing errors.
Capacity Blindness
Taking on work you can't deliver? Gain visibility into resource availability and real-time workload.
Track. Deliver. Bill.
Track tasks in real-time and log hours directly against each task for precise time management and accurate billing. Support for both manual entry and active timers ensures zero leakage.
- One-click timer start/stop
- Mobile app syncing
- Approvals workflow built-in
Invoicing that writes itself.
Configure complex rate cards for your services (per user, role, or project). Automate invoicing to make the process seamless and accurate, reducing billing cycles from days to minutes.
Turn Support into Service
Use the integrated Service Desk to efficiently manage client requests, ensuring no task is missed and every email is converted into actionable, billable work.
Time tracking software for consultants
A consultancy's margin lives in the difference between the hours worked and the hours billed. Chronodesk captures that difference at the point of entry rather than reconstructing it at month end, so a partner can see utilisation and recovery on a Wednesday instead of three weeks after the period closes.
Billable and non-billable, separated at capture
Every entry carries a client, a project or ticket, a task and a billable flag. Internal work, pre-sales and write-offs stay visible as costs rather than disappearing, which is what makes the utilisation figure trustworthy.
Utilisation without a spreadsheet
Billable hours over available hours, per consultant, per team and per period — computed from the same timesheets that produce the invoice, so the two figures cannot drift apart. Capacity planning sits alongside it on the Advanced plan.
Timesheet to invoice, one path
Time is approved by a manager, priced from the rate card that applies to that client and role, then drawn onto an invoice. A correction upstream corrects the invoice, the margin and the utilisation figure at once.
Timesheets are on every plan, including Essential at $15 (R225) per user per month. See how time capture works in detail.
Project accounting and billing
Project accounting treats each engagement as its own small P&L: revenue recognised against delivery, costs accumulated from time and expenses, and work in progress carried until it is billed. Chronodesk keeps that ledger alongside the delivery data rather than in a separate finance system — the same mechanics that make our agency software show profitability per client.
Rate cards
Rates by consultant, by role, by project or as a flat fee, and different per client where the contract says so. Multi-currency billing for firms working across borders.
Retainers
Contract and retainer management tracks committed hours or value against what has actually been consumed, so an over-serviced retainer is visible mid-month rather than at renewal. Available on the Advanced plan.
Work in progress
Approved-but-unbilled time and expenses are held as WIP against the engagement, so the gap between delivered work and issued invoices is a number you can look at rather than an estimate.
Built for Scale and Compliance
Enterprise-grade features designed to support growing firms with complex requirements.
Performance Monitoring
Monitor team performance and response times with detailed SLA tracking to ensure consistent service quality and contractual compliance.
Expense Tracking
Log travel distance and expenses directly alongside time entries for seamless and transparent recharging to clients.
Client Portals
Provide clients with secure visibility into ticket status and project progress, drastically reducing email overhead and status meetings.
Simple and Efficient Onboarding
Get up and running without disrupting your current operations.
Initial Meeting
In-depth demonstration to gather your specific requirements and success metrics.
Immediate Setup
Same-day dashboard setup and data migration planning for a swift transition.
Tailored Onboarding
Personalised training and configuration support to match your specific workflow.
Professional services software FAQ
What is professional services software?
Professional services software runs the delivery side of a firm that sells its people's time: projects and engagements, the hours worked against them, the rates those hours are billed at, and the invoices and margin that follow. Its distinguishing feature compared with generic project management is that time, rates and billing are core rather than bolted on.
What is the best time tracking software for consultants?
The right one separates billable from non-billable time at the point of capture and prices it from a rate card automatically, because a consultancy's margin lives in that distinction. Chronodesk records every entry against a client, project or ticket with a billable flag and a rate, then produces utilisation, invoices and project margin from the same records — so the three figures cannot drift apart.
How do professional services firms track utilisation?
Billable hours divided by available hours, per consultant and per period, with available hours meaning contracted hours less leave and public holidays. Most firms target 70–80%. The figure is only meaningful if non-billable time is logged honestly, which is why the billable flag belongs at capture rather than in a reporting rule afterwards.
What is project accounting?
Project accounting treats each engagement as its own small profit and loss account: revenue recognised against delivery, costs accumulated from time and expenses, and approved-but-unbilled work carried as work in progress until it is invoiced. It answers whether a specific engagement made money, which company-level accounting cannot.
Maximise your team’s efficiency
Discover how Chronodesk enhances professional services today. Streamline service delivery and capture every billable minute.